Administrative Support (NMPCTC)
The NM Primary Care Training Consortium (NMPCTC), headquartered in Silver City, NM is seeking an Administrative Support staff to assist with the management and business operations of its organization.
Functions may include: Coordination of organizational development activities, purchasing and related financial records support in compliance with PCTC policies and procedures, providing support for staff travel, minute taking, and maintaining documentation, for activities related to NMPCTC and partners.
The delivery of quality service and positive interaction with our customers is critical to the completion of all tasks within the job description, thus the employee is responsible for establishing and maintaining interpersonal relationships with visitors, partners and NMPCTC/CHI employees in a courteous, respectful and professional manner.
Review the full position description below.
Send resume and letter of interest to ltecca@swchi.org.
Please share with your networks, friends, and colleagues!
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
- Position Function Summary
Under the direction of Executive Director, NMPCTC, the NMPCTC Workforce Administrative Support Staff performs work directly related to the management and business operations of the NMPCTC and its local, state and nationally partners. Functions may include: Coordination of organizational development activities, purchasing and related financial records support in compliance with PCTC policies and procedures, providing support for staff travel, minute taking, and maintaining documentation, for activities related to NMPCTC and partners.
The delivery of quality service and positive interaction with our customers is critical to the completion of all tasks within this job description, thus the employee is responsible for establishing and maintaining interpersonal relationships with visitors, partners and NMPCTC/CHI employees in a courteous, respectful and professional manner. Guidelines include all NMPCTC/CHI policies and procedures.
Position Responsibilities:
- Assists in the management and reconciliation of all purchasing and procurement processes
- Adheres to established organizational policies and procedures and to all safety practices.
- Collaborates with other NMPCTC/CHI programs and staff in program activities as assigned by supervisor.
- Attends all assigned and mandatory trainings and meetings, including but not limited to: NMPCTC/CHI staff meetings, strategic planning sessions, program staff meetings, and any other required for the accomplishment of the tasks related to this job description.
- Will adhere to established safety practices and standards.
- Perform other related duties as assigned.
Minimum Qualifications
- Bachelor’s Degree or two years of experience for each year of education
- Minimum of three years of experience working in an office environment
- Strong organizational skills
- Strong verbal and written communication skills
- Expert computer skills: Working knowledge of various software programs including all Microsoft Office Suite, internet communication including e-mail, internet browsing
- Research and data management (preferable)
Desirable Qualities
- Experience working with Boards/Committees
- Experience related to Graduate Medical Education
- Experience related to health care
- Grant writing experience
Physical Demands
- Occasional prolonged standing/walking
- Occasional pushing, pulling, lifting, and/or carrying of supplies and/or equipment up to 50 lbs.
- Occasional driving short and /or long distances.
- Frequent use of computers and keyboard.
- Frequent sitting for prolonged periods of time
Working Conditions
- Considerable reaching, stooping, bending, kneeling, crouching
- Considerable use of keyboard
- Intermittent pressure due to deadlines and working with the public.
- Must be able to travel locally, within New Mexico and by air nationally.
Special Requirements
- Must be willing to use personal vehicle in the course of employment. Must be willing to do inter and intra state travel as needed.
- Must be able to meet deadlines.
- Exposure to unpleasant elements, odors, weather, working outdoors.
- Resolves conflicts effectively, prioritizes tasks, responds appropriately to emergencies and reacts calmly.
- Knowledge of relevant office equipment. Knowledge of common safety hazards and precautions to establish a safe work environment.
- The above statements reflect the general details considered necessary to describe the principal functions of the job as identified and should not be considered as a detailed description of all work requirements that may be inherent in the job.
