Administrative Assistant – Training and Technical Assistance
The Center for Health Innovation (CHI) is seeking candidates to support the Special Projects staff. Qualified candidates will be able to support administrative tasks involving, but not limited to; scheduling meetings, perform data entry, corresponding with staff and partners and basic research. The position open until filled.
Minimum Qualifications
High School Diploma or equivalent, 1-year administrative assistance experience.
Desirable Qualities
Detail oriented, cooperative, team player, organizational skills, proficient in Outlook, Word and Excel, ability to learn additional software programs as necessary.
The Administrative Assistant will perform work directly related to the management and business operations of CHI and its local, state and national partners. Functions include clerical and administrative duties and basic bookkeeping.
Review the full position description is located below. Send resume and letter of interest to ltecca@chi-phi.org. Position open until filled. Please share with your networks, friends, and colleagues!
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Position Function Summary
Under the direction of the Special Projects Program Manager, the Administrative Assistant will perform work directly related to the management and business operations of CHI and its local, state and national partners. Functions include clerical and administrative duties.
The delivery of quality service and positive interaction with our customers is critical to the completion of all tasks within this job description, thus the employee is responsible for establishing and maintaining interpersonal relationships with partners and CHI employees in a courteous, respectful and professional manner. Guidelines include all CHI policies and procedures.
Key Duties and Responsibilities
- Administrative support tasks involving but not limited to:
- Filing duties (hard and electronic)
- Coordination of meetings, including scheduling, notifying participants, arranging for meeting venue (in person or virtual), sending materials, and taking meeting minutes, etc.
- Ensure all required documentation is collected.
- Perform data entry
- Correspondence with partners and contractors
- Assist with development and dissemination of communication and materials
- Basic research
- Other related duties as assigned
Minimum Qualifications
- High School Diploma or equivalent AND 1-year administrative assistance experience.
Desirable Qualities
- Detail oriented, cooperative, team player, organizational skills, proficient in Outlook, Microsoft Suite.
Physical Demands
- Occasional prolonged standing/walking
- Occasional lifting of supplies and/or equipment up to 50 lbs.
- Occasional driving short and /or long distances.
- Frequent use of computers and keyboard.
Working Conditions
- Considerable reaching, stooping, bending, kneeling, crouching
- Considerable use of keyboard
- Intermittent pressure due to deadlines and working with the public.
- Must be able to travel locally, within New Mexico and by air nationally.
Special Requirements Must be willing to use personal vehicle in the course of employment.
- Must be able to meet deadlines.
The above statements reflect the general details considered necessary to describe the principal functions of the job as identified and should not be considered as a detailed description of all work requirements that may be inherent in the job.
