Accounting Administrator

The Center for Health Innovation (CHI), headquartered in Silver City, NM is seeking a Accounting Administrator.  This position requires a bachelor’s degree in accounting and administration and 2 years of relevant experience.  Review full position description at www.chi-phi.org.  Send resume and letter of interest by Monday, May 3, 2021 to Lucinda Tecca at ltecca-chi-phi.org.

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

A. Position Function Summary
Under the direction of the CHI Director of Finance, the Accounting Administrator performs functions of the financial management of CHI and organizations under contract with CHI, including accounting-related activities such as general ledger data entry, accounts receivable, preparation of federal drawdown requests, preparation of financial statements, grant tracking, data input and grants management. Serves as liaison between CHI funded grants and contracts staff and the CHI Finance Department. Assists with deposits, collections, accounts payable, payroll, financial accounting system data input, and with office clerical support. Assures segregation of job responsibilities within the Finance Department and staff when processing all aspects of work.

The delivery of quality service and positive interaction with our customers is critical to the completion of all tasks within this job description, thus the employee is responsible for establishing and maintaining interpersonal relationships with customers, visitors, and CHI employees in a courteous, respectful and professional manner. Guidelines include all CHI policies and procedures.

B. Essential Duties and Responsibilities as directed by Supervisor

1. Organizes and maintains all CHI financial records and files electronically.
2. Secures an independent accounting firm as required for nonprofits, to conduct an annual independent audit of CHI and its contracted nonprofits consistent with federal grants recipient rules under OMB Super Circular 2 CFR Part 200 and all IRS requirements. Secure accounting firm for CHI and its contracted nonprofits for 990 form filing.
3. Responsible for preparing, tracking and timely filing of all financial forms and reports for CHI and its managed nonprofits. This includes managing federal draw downs and all required financial reports, including FFRs are submitted in a timely manner.
4. Handles deposits in a manner to ensure appropriate separation of duties with other CHI staff.
5. Assists directors in developing fiscal policies and procedures for CHI and its managed nonprofits. Maintains standard operating procedures for financial duties.
6. Assists in preparing monthly financial statements and back-up tracking for contracted nonprofits. Reconciles bank statements with expenses and deposits, enter into budget tracking sheets all monthly expenses, gets approval of project director. Ensures back up for all expenses.
7. Reviews monthly CHI GL detail and gets authorization from managers/directors.
8. Prepares and analyzes grant project budgets and reviews with managers/directors quarterly.
9. Responsible for submitting and/or tracking all invoices and accounts receivable.
10. Annually, prepares CHI indirect cost allocations and updates regularly throughout the fiscal year.
11. Assure all state and federal payroll taxes for CHI managed nonprofits are paid in a timely manner.
12. Manages and issues W-4, W-2, W-9 and 1099s for CHI and its managed non-profits.
13. Attends regularly scheduled CHI staff meetings and other meetings as assigned by Supervisor.
14. Documents meeting minutes for CHI Board of Directors and other CHI contracted nonprofits as requested.
15. Supervises HR/Payroll Specialist
16. Adheres to strictest confidentiality practices and standards.
17. Performs other related duties as assigned.

Compliance Provision
The position Accounting Administrator requires compliance with written CHI standards, including its Standards of Conduct and policies and procedures. Such compliance will be an element considered as part of the regular performance evaluation.
Failure to comply with CHI written standards and policies, which may include the failure to report any conduct or event that potentially violates legal or compliance requirements or CHI written standards and policies, will be met by the enforcement of disciplinary action, up to and including possible termination of employment, in accordance with CHI Personnel Policy and Procedure.

Minimum Qualifications

• Bachelor’s Degree in Accounting. (2 years of experience may substitute for 1 year education).
• Minimum two years of experience in similar position.
• Ability to maintain effective working relationships with all employees and department needs.
• Ability to communicate clearly and concisely orally and in writing.
• Must be self-motivated and adaptable.
• Must have an attention to detail and accuracy.
• Must demonstrate basic math skills.
• Must be proficient in Excel spreadsheet
• Demonstrate understanding of basic accounting practices and principles of Fund Accounting.
• Must have basic understanding of computers.
• Must have basic understanding of Windows and Microsoft Word
• Knowledge of accounting software.
• Must be able to meet deadlines.

Desires Qualifications

Master’s degree in accounting or related field.
Supervisory experience
Knowledge and experience with nonprofit organizations.
Knowledge and experience with human resource management
Effective verbal and written communication skills.