Accounting-Administrative Assistant
CHI is seeking candidates for an Accounting/Administrative Assistant position to assist with various functions including clerical, administrative duties and basic bookkeeping. Requirements include Associates Degree or minimum of 2 years accounting/office management experience. The ideal candidate is detail oriented, cooperative, a team player, with strong organizational skills, and proficiency in Microsoft Office products. Review the full position description below. Position is full-time. Send resume and letter of interest by January 1, 2021 to ltecca@chi-phi.org.
Full Position Description:
Position Summary Under the direction of the Finance Director performs basic functions of the Finance Department including accounting-related activities, purchasing, contracting for goods and services. Assist with depositing collections, accounts payable, payroll and financial accounting systems input, and Human Resource clerical support.
Position Accountabilities:
- Perform and monitor the purchasing function for CHI which would include the requisition and ordering of supplies.
- Management and purchase requests and purchase orders.
- Manage accounts payable system including preparing face sheets, inputting data in accounting system in order to print checks, ensuring proper signatures and documentation are obtained and maintenance of filing system for easy retrieval of information.
- Monitor and reconcile vendor balances to A/P systems for review by Accounting Administrator.
- Prepares A/P reports required by the Accounting Administrator.
- Maintain vendor files, mails W-9 Request for Taxpayer Identification Numbers.
- Inventory Tracking
- Processes payroll on a bi-weekly basis. Includes collection of timesheets, calculation of hours worked, PTO etc. Input of data in accounting software for processing. Process all payroll tax reports.
- Human Resource clerical duties include but are limited to, processing background checks, tracking employee annual evaluations, processing and tracking employee benefit enrollment forms. Reconciling monthly health insurance invoices to accounts payable.
- Perform other related duties as assigned.
Minimum Qualifications:
- Associate Degree in Accounting or Administration (2 years exp. may substitute for 1 year of education).
- Minimum of 2 years work experience in similar position required.
- Ability to maintain effective working relationships with all employees and department needs.
- Ability to communicate clearly and concisely orally and in writing.
- Must be able to self-initiate and adaptable with ability to communicate to staff members and the public.
- Must have an attention to detail. Must have good basic math skills.
Required Skills:
- Basic accounting practices and principles of Fund Accounting.
- Must have basic understanding of computers.
- Must have basic understanding of Windows,
- Microsoft Word and Microsoft Excel.
- Knowledge of accounting software is preferred.
- Must be willing to use personal vehicle in the course of employment.
- Must be willing to do inter and intra state travel as needed. Must be able to meet deadlines.
Physical Demands
- Occasional prolonged standing/walking
- Occasional lifting of supplies and/or equipment up to 50 lbs.
- Occasional driving short and /or long distances.
- Frequent use of computers and keyboard.
Working Conditions
- Considerable reaching, stooping, bending, kneeling, crouching
- Considerable use of keyboard
- Intermittent pressure due to deadlines and working with the public.
- Must be able to travel locally, within New Mexico and by air nationally.
- Special Requirements Must be willing to use personal vehicle in the course of employment.
The above statements reflect the general details considered necessary to describe the principal functions of the job as identified and should not be considered as a detailed description of all work requirements that may be inherent in the job.
